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docs/business-apps/power-automate/guidance/require-doc-approval.md

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@@ -9,7 +9,7 @@ Documents that contain sensitive information often require approvals. With the c
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Manage the content approval settings in the library settings page:
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![Content approval settings](../../../images/content-approval-settings.png)
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![Content approval settings](../../../images/setup-content-approval-settings.png)
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Settings > Versioning settings > Require content approval for submitted items
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@@ -51,11 +51,11 @@ Using the following template, create a flow in Power Automate.
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1. In the SharePoint library, from the command bar, select **Automate** > **Power Automate** > **Create a flow**.
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1. Next, select the template: **When a new file is added in SharePoint, complete a custom action**.
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![File add custom action](../../../images/new-file-custom-action.png)
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![File add custom action](../../../images/create-flow-template-file-added.png)
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1. Add the actions as described in the previous steps.
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![Flow content approval full](../../../images/promoted-state.png)
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![Flow content approval full](../../../images/flow-content-approval-full.png)
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## Set content approval status action
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> [!NOTE]
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> While the content approval action help says that ETag is optional, it is required for documents and pages while it may be optional for list items.
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![Content approval status Approve](../../../images/content-approval-status-approve.png)
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![Content approval status Approve](../../../images/action-content-approval-status.png)
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You must ensure you enter the correct site and library name. However, you can get the rest of the values from the previous actions in the flow.
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1. After approval or rejection:
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- Document creator receives an email with the approval status along with the approval comments.
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![Email approval status](../../../images/email-approval-status.png)
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![Email approval status](../../../images/output-content-approval-status.png)
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This is an effective way to automate document approval in SharePoint using Power Automate! Use this procedure for list items and pages as well.
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