Merge branch 'mint_UI_icon_updates' into master

Author: mduelae

powerapps-docs/user/assign-or-share-records.md

@@ -1,6 +1,6 @@
 ---
-title: "Assign or share records| MicrosoftDocs"
-description: How to assign or share records
+title: "Assign or share rowss| MicrosoftDocs"
+description: How to assign or share rowss
 author: mduelae
 manager: kvivek
 ms.service: powerapps
@@ -19,30 +19,36 @@ search.app:
 ---
 # Assign or share rows
 
-If you would like another person in your organization to handle a customer row, you can assign the row to that person. You can also assign a row to a team, or to yourself.  
+When you create a row, you are the owner of the row. If you would like another person in your organization to take ownership of the row, then you can assign the row to that person. You can assign a row to a user or team. You can also assign a row to yourself that that another user owns but you need to have system administrator privilege to do this.
 
-Use the **Share** option if you want to keep ownership of the row but let someone else work on it with you. 
+If you want to keep ownership of the row but let someone else work on it with you, then use the **Share** option to share the row. 
 
-1. From the left navigation pane, select a row type. For example, **Contacts**.
+For more information on how privileges and access works, see [How access to a row is determined](https://docs.microsoft.com/power-platform/admin/how-record-access-determined).
 
-2. From the list of rows, select the row that you want to reassign.  
-  
-3. On the command bar, select **Assign**.
+## Assign a row to a user or team
+
+1. From a list of rows, select the row that you want to assign to someone else. You can select multiple rows.
 
    > [!div class="mx-imgBorder"]
-   > ![Reassign a row](media/assign1.png "Reassign a row")
+   > ![Select row that you want to reassign](media/reassign-1.png "Select row that you want o reassign")
 
-   > [!NOTE]
-   > If you want to keep ownership of the row but let someone else work with it, select **Share**. Then use the tooltips to guide you through the **Share** option. 
-   
-4. In the assign dialog box, in the **Assign to** area, choose **Me** or **User or Team**.
+2. On the command bar, select **Assign**. 
 
    > [!div class="mx-imgBorder"]
-   > ![Reassign a row to me or team](media/assign2.png "Reassign a row me team")
-  
-   If you select **User or Team**, in the **Look for Rows** box, enter the name of the user or team. If you need to create a new row, select **+ New**.
+   > ![Select assign a row](media/reassign-2.png "[Select assign a row")
+
 
-5. When you're done, select **Assign**.
+3. In the assign dialog box, select the **Assign to** field and choose one of the following options:
+    - Select **Me** to assign the row to yourself and them select **Assign**. Remember only a system administrator can assign a row that belongs to someone else to themself.
+    
+      > [!div class="mx-imgBorder"]
+      > ![Select Me to assign the row to yourself](media/reassign-4.png "Select Me to assign the row to yourself")
+    
+    - Select **User or Team** and then enter the name of the user or team or use the lookup to find them. Or, select **New Row** to create a new user or team row. When you're done select **Assign**.
+
+      > [!div class="mx-imgBorder"]
+      > ![Use the lookup to reassign a row](media/reassign-3.png "Use the lookup to reassign a row")
+
 
 ## Use advanced find to reassign rows
 
@@ -54,32 +60,98 @@ Use advanced find to search for rows and then reassign them to someone else. For
    > [!div class="mx-imgBorder"]
    > ![Advanced find](media/assign3.png "advacned find")
    
-2. From the list of rows, select the rows that you want to reassign and then select the assign option.
+2. Use the [advanced find search](advanced-find.md) to find rows that you want to assign to someone else. For example, to look for active row types that are **Challenges**, in **Look for:** enter **Challenges** and status equals **Active**. Then select **Results** to run the query.
+
+    > [!div class="mx-imgBorder"]
+    > ![Enter search query](media/reassign-5.png "Enter search query")
+
+3. Select the rows that you want to assign and then select **Assign (page name)**
 
    > [!div class="mx-imgBorder"]
-   > ![Reassign a row using advanced find](media/assign4.png "Reassign a row using advacned find")
+   > ![Reassign the selected rows](media/reassign-6.png "Reassign the selected rows")
+   
+ 4. In the assign dialog box, select the **Assign to** field and choose one of the following options:
+ 
+    - Select **Me** to assign the row to yourself and them select **Assign**. Remember only a system administrator can assign a row that belongs to someone else to themself.
+    
+    - Select **User or Team** and then enter the name of the user or team or use the lookup to find them. Or, select **New Row** to create a new user or team row. When you're done select **Assign**.
+    
+      > [!div class="mx-imgBorder"]
+      > ![Reassign the row](media/reassign-7.png "Reassign the row")
    
 
  ## Reassign all rows (for admins)
 
- A admin can reassign all row for a user from the admin Setting area.
+ When you have a user that leaves your organization or ownership needs to change from one user to another the rows can be reassigned by an administrator.
 
- 1. Go to **Settings** > **Security**.
- 2. Select **Users** and select a user name to open the user's profile.
- 3. On the command bar, select **REASSIGN RECORDS**.
+ 1. Go to **Settings** > **Advanced Settings**.
 
-   > [!div class="mx-imgBorder"]
-   > ![Reassign all rows](media/assign5.png "Reassign all rows")
+    > [!div class="mx-imgBorder"]
+    > ![Go to settings and advanced settings](media/settings-gear-icon.png "Go to settings and advanced settings")
+ 
+ 2. From the top menu navigate from **Settings** > **Security**.
+     > [!div class="mx-imgBorder"]
+     > ![Navigate to security](media/reassign-8.png "Navigate to security")
+ 
+ 3. Under **Security** select **Users**.
+ 
+ 4. From the list of users, select a user name to open the user's profile.
+
+ 5. On the command bar, select **REASSIGN ROWS**.
+ 
+    > [!div class="mx-imgBorder"]
+    > ![Reassign all rows](media/assign5.png "Reassign all rows")
    
  4. On the **Reassign Rows** dialog box choose how to want to reassign all the rows and then select **OK**.
 
-  > [!NOTE]
+    > [!div class="mx-imgBorder"]
+    > ![Reassign all rows to user or team](media/assign6.png "Reassign all rows to user or team")
+ 
+   > [!NOTE]
    > - The **Reassign Rows** option will reassign all rows regardless of their status. Inactive and active rows will be reassigned to the other user or team. This will also deactivate all activated processes including business rules and workflows when the row is reassigned to another user or team. The new owner must activate the processes that was deactivated when the row is reassigned.  
    > - When there is a large amount rows to reassign, the system may take a while to process. 
    > - If there is an issue during the reassignment process such as the user that the rows are being reassigned to doesn't have the required privileges then the **Reassign Rows** process will stop. The rows that are processed before the issue will be updated and saved. For the rows that were not saved, you will need reassign the rows again using the **Reassign Rows** option.
    
 
+ ## Share a row with someone else
+ 
+ If you want to keep ownership of a row but let someone else work on the row with you then use the share option.
+ 
+ 
+1. From a list of rows, select the row that you want to assign to someone else. You can select multiple rows.
+
+   > [!div class="mx-imgBorder"]
+   > ![Select row that you want to reassign](media/reassign-1.png "Select row that you want o reassign")
+
+2. On the command bar, select **Share**. 
+
    > [!div class="mx-imgBorder"]
-   > ![Reassign all rows to user or team](media/assign6.png "Reassign all rows to user or team")
+   > ![Select share to share row](media/share-1.png "Select share to share to share a row")
+   
+ 3. On the share dialog box, select **Add User/Team**.  
+
+    > [!div class="mx-imgBorder"]
+    > ![Select add user or team](media/share-2.png "Select add user or team")
+   
+ 4. On the **Look up Rows** dialog box, select the **Look for** menu and choose **User** or **Team**.
+ 
+    > [!div class="mx-imgBorder"]
+    > ![Choose user or team from the drop down menu](media/share-3.png "Choose user or team from the drop down menu")
+    
+ 5. Use the lookup to find the user or team and select the name and then choose **Select**.
+ 
+     > [!div class="mx-imgBorder"]
+     > ![Select the user name and then choose select](media/share-4.png "Select the user name and then choose select")
+     
+ 6. Select **Add**. 
+ 
+     > [!div class="mx-imgBorder"].
+     > ![Select add](media/share-5.png "Select add")
+     
+ 7. On the share dialog box, select the type of permissions the user or team has for the row. When you're done, select **Share**   
+ 
+     > [!div class="mx-imgBorder"].
+     > ![Select the type of permissions](media/share-6.png "Select the type of permissions")
  
 
+