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‎powerapps-docs/maker/TOC.yml

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href: ../sample-apps/crisis-financial-impact-tracker/use-mobile-app.md
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- name: Use dashboards
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href: ../sample-apps/crisis-financial-impact-tracker/configure-dashboards.md
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- name: Return to the Workplace
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items:
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- name: Overview
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href: ../sample-apps/return-to-workplace/overview.md
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- name: Deploy the solution
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href: ../sample-apps/return-to-workplace/deploy.md
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- name: Configure the solution
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href: ../sample-apps/return-to-workplace/configure.md
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- name: Location Readiness dashboard
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href: ../sample-apps/return-to-workplace/dashboard-for-executive-leadership.md
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- name: Facility Safety Management app
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href: ../sample-apps/return-to-workplace/app-for-facility-manager.md
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- name: Workplace Care Management app
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href: ../sample-apps/return-to-workplace/app-for-health-and-safety-lead.md
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- name: Employee Return to the Workplace app
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href: ../sample-apps/return-to-workplace/app-for-employee.md
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- name: Learn from others
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items:
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- name: Blog

‎powerapps-docs/sample-apps/return-to-workplace/app-for-employee.md

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---
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title: Use the Employee Return to the Workplace app
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description: Provides information for employees to track their symptoms and determine whether they're eligible to enter into a facility.
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author: wbakker
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ms.service: powerapps
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ms.topic: conceptual
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ms.custom:
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ms.date: 07/21/2020
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ms.author: garybird
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ms.reviewer: kvivek
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---
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# Use the Employee Return to the Workplace app
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This article provides step-by-step instructions about how to use the Employee Return to the Workplace app. You can check in, answer questions to determine whether you're eligible to enter a facility, and say how you feel about returning to the workplace.
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## Prerequisites
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- Download [Power Apps Mobile](https://powerapps.microsoft.com/downloads):
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- For Apple devices with iOS, such as iPhone and iPad, use the [App Store](https://aka.ms/powerappsios).
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- For Android devices, use [Google Play](https://aka.ms/powerappsandroid).
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- Ensure that your organization has deployed and configured the Employee Return to the Workplace app, as described in [Deploy the solution](deploy.md).
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## Getting started with the app
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Open the app from your device and sign in with your company's Azure Active Directory account. You can view all apps shared with you by your organization after you sign in. More information: [Power Apps mobile device sign in](https://docs.microsoft.com/powerapps/user/run-app-client#open-power-apps-and-sign-in)
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When you successfully sign in and open the **Return to the Workplace** app from your mobile device, you can get a day pass, look up facility status, or answer the employee sentiment question.
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> [!div class="mx-imgBorder"]
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> ![Welcome screen](media/employee-welcome2.png "Welcome screen")
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## See the reopen status of a facility
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You can find all available facilities and see the reopen status for them. Select **Look Up Status** to look for facilities and view details such as whether the facility is open and what phase of reopening it's in.
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When you select a facility from the facility list, the current status of the facility and associated details are displayed. Select **<** to return to the home screen.
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> [!div class="mx-imgBorder"]
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> ![List of facilities](media/employee-facility-list2.png "List of facilities")
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> [!div class="mx-imgBorder"]
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> ![Facility details](media/employee-facility-details2.png "Facility details")
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## Check in to a facility
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After you complete the steps to select a particular facility that's open to employees returning to work, you can complete a health survey that determines whether you're eligible to check in to that facility.
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If you're eligible, you'll be given a pass to your selected building for that day.
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**To check in to a facility**
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1. Select **GET DAY PASS**.
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2. Select an available facility from the facility list.
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3. Select **Start Health Survey** to complete the check-in process.
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> [!div class="mx-imgBorder"]
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> ![Start survey](media/employee-start-survey2.png "Start survey")
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4. Accept the terms and agreements.
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> [!div class="mx-imgBorder"]
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> ![Terms and agreements](media/employee-termandagreement.png "Terms and agreements")
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5. Review the **Symptom Check** statements. Select **I Agree** if you agree with the statements, and **I Disagree** if you don't.
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> [!div class="mx-imgBorder"]
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> ![Symptom check](media/employee-agreement.png "Symptom check")
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### Employee pass
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If your responses to the symptom check statements show that you're healthy, you'll receive a pass to enter the selected facility. The pass expires in 24 hours.
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> [!div class="mx-imgBorder"]
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> ![Employee pass](media/employee-pass.png "Employee pass")
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If your responses show you aren't healthy, you won't receive a pass and you'll be given contact information for the company health and safety department to use if you need.
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> [!div class="mx-imgBorder"]
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> ![Not feeling well](media/employee-pass-negative.png "Not feeling well")
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## Share sentiment
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You can say how you're feeling about returning to the workplace. On the home page, select one of the options to answer the question **Do you feel safe returning to work?**
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> [!div class="mx-imgBorder"]
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> ![Share sentiment](media/employee-share-sentiment2.png "Share sentiment")
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This option will reset itself after you reopen the app.
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> [!div class="mx-imgBorder"]
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> ![Share sentiment](media/employee-share-sentiment2-2.png "Share sentiment")
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‎powerapps-docs/sample-apps/return-to-workplace/app-for-facility-manager.md

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---
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title: Use the Facility Safety Management app
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description: Provides an overview of the Facility Safety Management app.
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author: wbakker-11
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ms.service: powerapps
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ms.topic: conceptual
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ms.custom:
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ms.date: 07/21/2020
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ms.author: garybird
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ms.reviewer: kvivek
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---
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# Use the Facility Safety Management app
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The Facility Safety Management app provides step-by-step instructions to facility managers in the organization for using the app to manage the reopening and readiness of the facilities.
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This helps the organizations ensure that they can provide a safe working environment for employees to return to the workplace using the Return to the Workplace solution.
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## App at a glance
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The left pane lists all the components available in the **Facility Management** area.
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> [!div class="mx-imgBorder"]
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> ![Facility management](media/facility-manager-facility-active-facilities.png "Facility management")
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## App components
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The Facility Safety Management app has the following components:
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**Facility Management**
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- **Facilities**- List of the facilities (for example, buildings and plants) that require monitoring to reopen.
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- **Facility Groups** - Provides a flexible way to group facilities. For example, by campus or geographical region.
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**Reopen Readiness**
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- **Phase Transitions** - A phase transition is used to create a request to transition to a new phase. When the transition is approved, the facility will be updated with the proposed phase.
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- **Readiness Factors** - Readiness factors are yes-or-no questions about reopening a building. They are linked to the reopening phase by a checklist on a facility.
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- **Measurements** - The actual values for a metric to help track parameters over time. For a single metric, measurements can be entered for each facility.
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**Employee**
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- **Employee Sentiment** - Keeps track of general employee well-being. This is self-reported information, but it's a valuable parameter when tracked consistently over time and with bigger groups. This data is typically entered by employees using the employee app.
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- **Employee Attestation** - Keeps track of employee health assessments or attestations based on a series of questions answered by the employee. This data is typically entered by employees using the employee app.
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## Manage and monitor facilities
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This section covers how to manage and monitor facilities.
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### Create a facility
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By default, two facilities are provided as an example.
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**To create a new facility**
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1. Select **Facilities** in the left pane, and then select **New**.
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> [!div class="mx-imgBorder"]
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> ![New facility ](media/facility-manager-facility-new.png "New facility")
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2. Enter appropriate values in the fields:
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> [!div class="mx-imgBorder"]
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> ![New facility form](media/facility-manager-facility-form.png "New facility form")
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| **Field** | **Description** |
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|------------------------|------------------------------------------------|
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| Facility Number | Enter a number for the new facility. |
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| Name | Enter a name for the new facility. |
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| Description | Enter the description for the new facility. |
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| Facility Type | Select the appropriate facility type. |
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| Facility Group | Select an appropriate group for the facility. |
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| Reopen Phase | Select an appropriate reopen phase. |
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| Address Street 1 | Enter the first line of the street address. |
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| Address Street 2 | Enter the second line of the street address. |
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| Address Postal Code | Enter the postal code. |
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| Address City | Enter the city. |
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| Address State/Province | Enter the state or province. |
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| Address Country | Enter a country. |
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3. Select **Save & Close**. The newly created record is available in the
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**Active Facility Types** view.
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To edit the record, select it, update the values, and then select **Save & Close**.
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**To assign a facility to a user**
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1. A facility can be assigned to a user, to do so switch to the **Active Facilities** view.
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> [!div class="mx-imgBorder"]
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> ![Active Facilities](media/facility-manager-active-facilities.png "Active Facilities")
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2. Select a facility, select **Assign**, and then select a **User** to assign the facility to.
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> [!div class="mx-imgBorder"]
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> ![Assign a facility to a user](media/facility-manager-assign.png "Assign a facility to a user")
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### Monitor a facility
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The facility manager can monitor and assesses the current status of their facilities
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by reviewing the facility's associated dashboard, details, checklist, and
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transitions.
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**To monitor a facility**
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1. Select **Facility** from the left pane. The default view, My Facilities, shows only your facilities. When switching views, you can see either all active or inactive facilities.
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2. Select the facility record for which you want to access data. The **General** tab shows the facility manager dashboard. The dashboard shows the COVID-19 data based on the address details of the facility, checklist completion for the current phase, employee attestation, and employee sentiment. More information: [Power BI dashboard](dashboard-for-executive-leadership.md).
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> [!div class="mx-imgBorder"]
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> ![Facility at a glance](media/facility-manager-facility-at-glance1.png "Facility at a glance")
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3. Select the **Details** tab for the facility.
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> [!div class="mx-imgBorder"]
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> ![Select details ](media/facility-manager-facility-form-populated.png "Select details")
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- Select the **Checklist** tab to see checklist items and their completion status.
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> [!div class="mx-imgBorder"]
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> ![Checklist items](media/facility-manager-checklist-2-1.png "Checklist items")
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- Select the **Transitions** tab to see any related transition requests and their status.
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> [!div class="mx-imgBorder"]
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> ![Facility transition](media/facility-manager-facility-transitions.png "Facility transition")
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### Updating the checklist
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The **Checklist** tab contains an editable grid displaying the checklist for the current facility or phase combination. The editable grid provides an easy way for to find checklist items by category and then update the individual items, where applicable.
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**To find and update checklist items**
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1. Select **Facilities** from the left pane.
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2. Select the facility for which you want to find and update checklist items.
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3. Select the **Checklist** tab.
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> [!div class="mx-imgBorder"]
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> ![Checklist items and status](media/facility-manager-checklist-2-1.png "Checklist items and status")
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4. Select **Category**, and then select the category you want to search
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in.
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> [!div class="mx-imgBorder"]
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> ![Category drop-down list](media/facility-manager-categories-droplist1.png "Category drop-down list")
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5. Select the drop-down and select **Yes** to confirm the check is completed.
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6. Add the date in the **Completion date** column, and then select **Save** to update the checklist.
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> [!div class="mx-imgBorder"]
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> ![Update the completion date for a checklist item](media/facility-manager-facility-completed-check1.png "Update the completion date for a checklist item")
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## Moving facility to a new phase
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When a facility manager asserts that a facility should be moved to a new phase, the manager can apply for a transition. Only the facility manager can create
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a new transition record that indicates the new phase. After the transition is saved, a reviewer can be assigned. A reviewer must **Accept** or **Reject** the transition. Either way, the transition record is closed and stored as a historical record. When the transition is accepted, the proposed phase is applied to the facility.
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The new phase comes with its own checklist and set of metrics and goals. These will be made available on the facility by a background process. So there will be
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a small delay between accepting a transition and the actual changes on the facility record.
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A reviewer&mdash;for instance, a facility manager supervising many facility managers in a facility group&mdash;can find the backlog in **Phase transitions**. For example, the list can be filtered by the facility group or by the reviewer to find the phase transitions that require attention.
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> [!div class="mx-imgBorder"]
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> ![Open phase transitions](media/facility-manager-open-phase-transitions.png "Open phase transitions")
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### Create a transition request
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1. Select **Facilities** in the left pane, and select a facility record from the active facilities list.
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2. Select the **Transitions** tab. If any existing or previous transition request were established, they'll appear in the subgrid.
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3. Select **New Reopen Phase Transition**.
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> [!div class="mx-imgBorder"]
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> ![New reopen phase transition](media/facility-manager-reopen-phase-transition-subgrid.png "New reopen phase transition")
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4. Enter appropriate values in the fields:
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> [!div class="mx-imgBorder"]
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> ![Phase transition form](media/facility-manager-phase-transition-form.png "Phase transition form")
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| **Field** | **Description** |
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|-----------------------|---------------|
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| Proposed Reopen Phase | Select the next reopen phase you want to transition to.|
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| Summary | Enter the summary information about moving to the next or targeted reopen phase. |
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| Reviewer | Select appropriate resources to review and approve the new transition. |
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5. Select **Save & Close**. The newly created record is available in the **Transitions** tab subgrid for the facility.
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To edit the record, select it, update the values, and then select **Save & Close**. After the phase transition is approved or rejected, the record can't be updated.
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### Approve or reject a transition
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1. Select **Phase Transitions** in the left pane.
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> [!div class="mx-imgBorder"]
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> ![Phase transition](media/facility-manager-phase-transition-reopen-transitions.png "Phase transition")
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2. Filter the transitions by name on the **Reviewer** column.
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3. Select the **Transition** record. Complete any analysis required before selecting **Approved** or **Rejected** in the **Review Status** field.
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4. For approvals, select **Approved** and enter any comments in the **Review Comments** field. Select **Save & Close**.
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> [!div class="mx-imgBorder"]
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> ![Approved transitions](media/facility-manager-phase-transition-form-approved.png "Approve transitions")
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5. For rejections, select **Rejected** and enter any comments in the **Review Comments** field. Select **Save & Close**.
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> [!div class="mx-imgBorder"]
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> ![Rejected transitions](media/facility-manager-phase-transition-form-rejected.png "Rejected transitions")
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The review status for the transition is updated, and appropriate back-end processes are triggered to move the facility to the targeted reopen phase.
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## Monitor employee attestations
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Facility managers can monitor whether their organization's employees are
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feeling healthy enough to be eligible to return to their facility. They can track employee self-attestations of their health based on a series of
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questions the employees answer. This data is typically entered by the employee using the employee app. Facility managers can view the summary of the responses in the **Employee Attestations** area of the facility manager app.
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> [!div class="mx-imgBorder"]
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> ![Employee Attestations](media/facility-manager-employee-attestations.png "Employee Attestations")
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## Monitor employee sentiments
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This area of the facility manager app keeps track of general employee sentiment about the prospect of returning to their workplace. This information is
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self-reported, but it's a valuable parameter when tracked
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consistently over time and with bigger groups. This data is typically entered by the employee using the employee app. Facility managers can view the summary of the responses in the **Employee Attestations** area of the facility manager app.
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> [!div class="mx-imgBorder"]
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![Employee sentiment](media/facility-manager-employee-sentiment.png "Employee sentiment")
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